ResearchMatch for Researchers

ATTENTION: The PR & Marketing contact for ResearchMatch has changed. Until further notice, please contact Michelle Tran for all PR & Marketing approval submissions and questions. Thank you.

What is ResearchMatch?

ResearchMatch (see further General Information details here) is a national registry that brings together researchers and potential volunteers who are interested in learning more about research studies via a secure website. Researchers at the Children’s National may use this tool for:

  • Feasibility Assessment – Researchers can use ResearchMatch to assess the availability of volunteers that matches the requirements for study eligibility. Results of a feasibility assessment are provided in an aggregate format, without individual identifier information.
  • Recruiting – Researchers can directly invite volunteers who agree to be contacted.

Getting Started (review Starter Guide here)

Creating an Account
Create an account and follow the prompt to register.

Conducting Feasibility Assessment
To conduct a feasibility assessment, a researcher must create an account with ResearchMatch.

Using the ResearchMatch search-building tools, the researcher enters search criteria to assess availability of the study population of interest within the ResearchMatch database. Criteria include (but are not limited to):

  • Geographic factors (distance from institution)
  • Age
  • Gender
  • Physical characteristics (height, weight, BMI)
  • Race and Ethnicity
  • Health status (specific diagnosed diseases and conditions)*
  • Medication history
  • Twin status
    * Absence of diagnoses is also captured for researchers seeking healthy volunteers

Upon completing a feasibility search, researchers can view how many ResearchMatch volunteers meet study-specific criteria.

Recruiting Research Participants

ResearchMatch provides tools to assess how many individuals meet eligibility criteria, to view non-identifying descriptions of potential matches, to send an IRB-approved recruitment message to eligible individuals, and to obtain permission to receive identifying information for the initiation of the enrollment process. ResearchMatch also includes instruments for tracking enrollment statistics.

Securing Approval
Every study requesting Recruitment Access must be currently approved by an IRB and must obtain Children’s National OPHS/IRB approval to use ResearchMatch. The IRB submission and approval process is detailed in the ResearchMatch Starter Guide.

To request approval to use this tool, researchers will complete and submit to the IRB the “ResearchMatch Approval Request Form.” This form must include the recruitment message which will be sent to matched volunteers. Information identifying the study investigator(s) and how to contact recruitment coordinators must be omitted from this message, to retain communication pathways within ResearchMatch.

PLEASE NOTE: Currently, ResearchMatch Recruitment Access is only available for research studies that are using the Children’s National IRB and Western IRB (WIRB). If your study is using a consortium IRB, or any other IRB not directly affiliated with Children’s National this resource is currently not available. Please note, Feasibility Access does not require IRB approval and all Researchers may register to use this resource.

Uploading Study-Specific Information
Once IRB approval is provided, researchers will enter study details and upload the IRB-approval document. Following verification of IRB approval to use ResearchMatch for recruitment, the requesting researcher will receive notice that access has been granted via e-mail.

Identifying and Communicating with Potential Volunteers
Researchers search the ResearchMatch database to assess how many individuals meet eligibility criteria, to view non-identifying descriptions of potential matches, and to add the IRB-approved recruitment message that will be sent to eligible individuals.

ResearchMatch sends the study recruitment message to matched volunteers to inform them about a new opportunity to participate. Once individuals respond with permission to be contacted for that study, personal contact information is made available to the researcher within the secure ResearchMatch system.

Assistance with ResearchMatch
Please see the ResearchMatch Frequently Asked Questions (FAQ) page for commonly asked questions by Researchers: ResearchMatch FAQ

Your local point of contact for most ResearchMatch related issues is your institutional liaison. Please contact Jurran Wilson (202-476-2196), he will guide you to a resolution or direct you to a ResearchMatch support member who will be able to help.

If you should encounter any technical difficulties please contact ResearchMatch directly.

ResearchMatch is a Clinical and Translational Science Award (CTSA) initiative funded by the National Center for Advancing Translational Sciences, part of the National Institutes of Health.